Home > Fundraising > 2011 LaSalle Council Fall Popcorn Sale

2011 LaSalle Council Fall Popcorn Sale

Visit the Trail's End website ( http://www.trails-end.com/ ) for web-based sales training!
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Fall Popcorn Sale Signup & Timeline   (pdf)

Fall Sale Dates, Locations & Other Info
 District Popcorn Kickoffs - Aug 16 - 25 ( Kickoff PPT excerpts  )

Algonquian , Mon 8/22 -  Dunes Moraine , Tuesday 8/16
Potawatomi , Thursday 8/25 -  Pioneer Trails , Tuesday 8/23

Make-up Kickoff, Tuesday 9/6

·   Aug 31   Show & Sell Orders Due - Popcorn Unit Show & Sell Order Form (pdf) 
Show & Sell - Recommended Order Work Sheet 2011 Download working copy (xls)
(Depending on the configuration of your browser, it may be most effective to right click on the form and choose "save target as", then save it to your hard drive)

·   Friday, Sept 16 Show and Sell popcorn distribution -  confirmed orders placed             
Algonquian 9-16-11 (pdf) 4-7pm
Dunes Moraine 9-16-11 (pdf) 4-6pm
Pioneer Trails 9-16-11 (pdf) 4-7pm
Potawatomi 9-16-11 (pdf) 3-6pm   
·   Show and Sell Popcorn Additional Distribution (while product on hand is still available) Wednesdays 9/21, 9/28 & 10/5 from 3:30-5pm (pdf). Please e-mail Gloria 24 hours ahead of time to reserve product!
Please continue to encourage your youth to use the Take Order sale method (where youth take orders door to door and fill them with product you order on Super Saturday and pick up then or at the November 19 Take Order distribution).
·   Oct 29  (remember to only print your unit's info)                          
 Popcorn Super Saturday  Fall 2011 Super Saturday Unit Checklist (pdf)
Online Sales Final Totals          

Super Saturday Notices/Locations:
Algonquian 10-29-11   (pdf)
Dunes Moraine 10-29-11   (pdf)
Pioneer Trails 10-29-11   (pdf)
Potawatomi 10-29-11   (pdf)

1.    Unsold Show & Sell popcorn must be returned (new single form)   Super Saturday Settlement/Order Form Spreadsheet        Download working copy ( PDF version) Please complete the first four shaded columns and other shaded info areas of the spreadsheet before 10/29!  RETURN any unsold show and sell product at this time (except any product you are keeping to fill your November 18 order)!   (Depending on the configuration of your browser, it may be most effective to right click on the spreadsheet link and choose "save target as", then save it to your hard drive before using).

2.    Popcorn “Take Order” orders due Super Saturday Settlement/Order Form Spreadsheet  Download working copy ( PDF version ) 

3.    Prize Orders due - Unit Scout Rewards Order Form   - Here is a  Unit Master Record & Prize Tally Sheet Workbook Download working copy ( Unit Master Record - PDF version ) ( Prize Tally Sheet - PDF version) to track your boy's sales. For your convenience (and to save time while avoiding calculation errors) we encourage you to use the working excel file to record your youth, sales amounts, and prize selections (note that there are sheets for Show & Deliver, Take Order, and prizes in this workbook).  This file will calculate all the product, prize, and dollar totals for you! If you have youth using orderpopcorn.com, remember to include those $ amounts in their sales totals.  Do NOT include those $ amounts for product to be ordered November 18  (as they are shipped directly from Trail’s End to the customer).  It is important that we have your Master List so we have each youth’s first and last name for registration verification.  Remember, turning in this form does not submit a product or prize order, but is needed for documentation.   Here are some instructions for the unit leaders to look up their online sales.  Each leader must create an account to view the unit’s online sales by going to Trail's End Leaders Resource  and clicking on the view online sales. Under the Create an account section fill in the information needed. The validation code is popcorn (lowercase), and it is case sensitive. When filling out the unit number it needs to be a four digit number so if you are in Troop 46, try 0046. Once in the system, the unit leader can run a report within his leader account called the SCOUT REWARDS REPORT that shows all orders for each Scout within the fall sale period, even if they have not shipped yet. Print off this report and carry this information into the popcorn system so your Scouts can be rewarded for their online sales.     
Unit Scout Rewards Order Form   Be sure to list the number of $100 Military Club, $600 Club & $1,500 Club sellers and include your top seller information on the Unit Prize Order Form!  PLEASE NOTE: All gift cards in the unit prize shipments this fall will be activated 10 days from the date the order ships out from Trail's End distribution location.  This will be highlighted and clearly communicated on all the confirmation emails the unit leader will receive as well as on the packing slip.  Trail's End is doing this to minimize risk at their Distribution site and while the cards are in transit.  The goal is they will become active around the same time the leader receives them, and in plenty of time before the cards are handed out at the pack or troop meeting.

4.     Show & Sell settlement money due in the form of one unit check - ( no credit cards )

·   Nov 18        Take order popcorn distribution - Friday
Algonquian 11-18-11  (pdf) 4-7pm
Dunes Moraine 11-18-11   (pdf) 4-6pm
Pioneer Trails 11-18-11   (pdf) 4-7pm   
Potawatomi 11-18-11 (pdf) 3-6pm     
Packing Slips for 11-18 Distribution as of 11-17    (remember to only print your unit's info)  
Invoices as of 11-17    (remember to only print your unit's info)

Dec 8 or 13  Take Order money due at Council office by December Roundtable     
Take Order 2011 Letter & Invoice 
Unit Invoices (pdf)                       

• Trail's End Popcorn System - for leaders to log in and register their youth to submit orders
  & invite out-of-town friends & family to use www.orderpopcorn.com
  _________________________________________________________________________
  Trail's End Leaders Resource website includes guidebook information:
  Unit Program Customization Flyer
  We'll provide a free Fall Sale Kit to each unit for use at your unit kickoff
  
  (Depending on the configuration of your browser, it may be most effective to right
   click on the form and choose "save target as", then save it to your hard drive)
  

  This is how each purchase benefits Scouting: 
  Unit Benefit – 36% (potentially 41% with bonus)

    30% - Commission (stays with the unit) - This goes to the local Pack, Troop, Crew, or Post to use for camping equipment, awards, program materials, outings, Boy’s Life Magazine, & Re-Chartering. 
    6% Scout Rewards - Goes to the youth salesmen in the form of prizes.  This includes youth prize programs.  There is a cash prize option for Scout Troops, Venture Crews, or Explorer Posts (4% of their gross sale – reflected in the Unit invoice).  Be sure you credit your Show and Sell salesmen with $ sold toward their prize orders (if 4 boys sell $500 at a location, you can give them each $125 sales credit).  No prizes for adults. 
    Potential 5% Bonus * - If your Unit achieves an average sale of $600 per registered youth (as of 10/31 membership – including all new youth from Fall Roundup), you will receive an additional 5% of gross sales as a bonus. *You must attend your District’s kickoff, hold a unit kickoff with published unit and individual youth sales goals, and settle on time to qualify.  Bonus check or deposit to unit account will be issued by December 31^st. 
    Council Share – 30% Goes to the LaSalle Council, Boy Scouts of America, to support our 260 Packs, Troops, Crews, and Posts, three camp properties, the Scout Center, recruiting and training programs, outdoor activities, and much more. 
    Expenses – 4% 
    Trail’s End Portion – 30% Goes to the Weaver Popcorn Company to pay for the product.

Information & Sales Tips & Forms 

Scout Information for Selling Popcorn (pdf)
LaSalle Council Fall Sale Guide (pdf)
Fall Popcorn Sale Signup & Timeline   (pdf)    
Unit Master Record & Prize Tally Sheet Workbook  (xls) * 
Family Sale Guide & Prize Brochure 2011 (pdf) 
2011 Corporate Sales Brochure (pdf)
$1,000 Club form (pdf)
Scholarship Program Form (pdf)
5 Steps to Success (pdf)

PRODUCT PRICES, COST AND UNIT PROFIT
“Item” amount is the retail amount the customer pays.
“Cost” amount is the amount the Unit owes the Council. 
 “Profit” is the amount the unit keeps from each product sold.

$50 Military Donation  
                                     $50.00 Item                   $35.00 Cost                   $15.00 Profit                       
$30 Military Donation  
                                     $30.00 Item                    $21.00 Cost                  $9.00 Profit                                
Sweet & Savory Collection — Gourmet Caramel/Chocolaty Triple Delight/Gourmet Cheddar (1 per case)  
                                     $40.00 Item                  $28.00 Cost                   $12.00 Profit                                
Cheese Lovers Collection – (2) bags of Gourmet Cheddar & (1) White Cheddar Cheese Corn (1 per case) 
                                    $30.00 Item                   $21.00 Cost                  $9.00 Profit
White Chocolatey Pretzels (8 per case) 
                                    $25.00 Item                   $17.50 Cost                  $7.50 Profit
18 Pack Kettle Corn Microwave (6 per case) 
                                    $20.00 Item                   $14.00 Cost                  $6.00 Profit
18 Pack Unbelievable Butter Microwave (6 per case) 
                                    $18.00 Item                   $12.60 Cost                  $5.40 Profit
18 Pack Light Microwave (6 per case)  
                                     $18.00 Item                    $12.60 Cost                 $5.40 Profit                              
Chocolatey Triple Delight (8 per case) 
                                    $20.00 Item                   $14.00 Cost                  $6.00 Profit
Gourmet Caramel Corn with Almonds, Pecans and Cashews (8 per case) 
                                    $20.00 Item                   $14.00 Cost                  $6.00 Profit
Butter Toffee Flavor Caramel Corn (8 per case) 
                                    $18.00 Item                   $12.60 Cost                   $5.40 Profit
Classic Caramel Corn (12 per case) 
                                    $10.00 Item                   $7.00 Cost                    $3.00 Profit
Popping Corn (6 per case)                 
                                    $10.00 Item                   $7.00 Cost                    $3.00 Profit

Scout Rewards Program and Other Fun Stuff!

The traditional Scout Rewards program will focus on Wal-Mart or Amazon.com gift card options (some as much as 50% higher recognition per level than just a couple of years ago).  We also offer a cash option (to Troops and Crews only - 4% of their gross sale, reflected in the unit invoice) in place of Scout Rewards to allow boys to earn money for camps and activities.  Troops, Crews, and Posts electing to use the CASH OPTION instead of ordering prizes must contact Gloria to let her know.  (Please do this before September 30th so your invoice reflects the appropriate amount!)  Send an e-mail to: gwilkeson@lasallecouncilbsa.org or call 800-822-3867 X 302 if your unit wishes to select the cash option.

PRIZES IN ADDITION TO SCOUT REWARDS

$100 Military Club - Youth who reach $100 in Military donations earn a $100 Military club patch from Trail’s End (ordered on Unit Scout Rewards Order Form ).  

$600 Club - Youth who reach $600 in sales earn a Zyclone Shooter and $600 club patch from Trail’s End (ordered on Unit Scout Rewards Order Form ).  

$1,000 Club - The first 60 registered youth who reach $1,000 in sales will receive an invitation and 2 tickets to a special Notre Dame sporting event and Stadium Tour.  For this special award, the leader must submit completed $1,000 Club form verifying each Scout who sells $1,000.

$1,250 Club - The first 40 registered youth who reach $1,250 in sales will receive a custom designed LaSalle Council $1,250 seller jacket patch (also submitted on the $1,000 Club form ).

$1,500 Club - Bonus $50 Gift Certificate
Each Scout who sells $1,500 or more will receive a $50 gift certificate from Trails End (ordered on Unit Scout Rewards Order Form ).  

Scholarship Program  
Scouts selling $2,500 or more qualify for a college scholarship (forms are on the Trails End website and need to be sent directly to the address on the form).

Please note that ALL PRIZES LISTED ABOVE are in addition to the regular Scout Rewards Program.   Remember that each Scout chooses only one Scout Reward level gift card for the sales level the youth reaches in the Scout Rewards Program.   Every Scout who sells at least one container of popcorn earns a 2011 Popcorn Participation Patch or Pin in addition to all other Scout Rewards.   Be sure to order these on your Scout Rewards order form!  The unit popcorn chair must complete the appropriate forms for the Scout to qualify.   November 30 is the Deadline for late or additional Scout Rewards orders  (After this date, the unit is responsible for paying for these orders).

Unit popcorn chairs who sign up their units by August 15 will be awarded an attractive Trail’s End ball cap or Travel Mug.
See the  Trail's End website for online training.    
Below are Popular Popcorn Sale Downloads that help making more fun and more profitable! $ money $

Required Forms

Popcorn Unit Show & Sell Order Form * (pdf)

Super Saturday Settlement/Order Form Spreadsheet  (xls) 

Unit Scout Rewards Order Form* (pdf)
PLEASE NOTE: All gift cards in the unit prize shipments this fall will be activated 10 days from the date the order ships out from Trail's End distribution location.  This will be highlighted and clearly communicated on all the confirmation emails the unit leader will receive as well as on the packing slip.  Trail's End is doing this to minimize risk at their Distribution site and while the cards are in transit..  The goal is they will become active around the same time the leader receives them, and in plenty of time before the cards are handed out at the pack or troop meeting.

Unit Roster - If you participate in the fall sale, you must submit a  unit roster of names for all youth selling, how much each youth sold, and which prize(s) each youth selected.  You may wish to use the UNIT MASTER RECORD AND PRIZE TALLEY SHEET for your convenience.  This is a working EXCEL file that calculates totals for you.  However, you may also send a copy of the website, or typed or handwritten list (Youth First and Last Name, Total $ Amount Sold, and Prize(s) Chosen) to gwilkeson@lasallecouncilbsa.org  or fax to 574-289-0336.  Be sure to call to verify that your fax was received.  If you submit a handwritten list, it must be CLEARLY WRITTEN so that all youth names can be verified for registration purposes.  If you have youth use the online ordering, you will not need to use the Master Record, however we will need a list (which can be typed or handwritten) that includes each youth’s first and last name for registration verification. 
* Our preference is that you complete these online @ www.trails-end.com clicking on the Leaders tab, then Popcorn System (under Resources).

Best Sales Methods

Popcorn Individual Take Order Form
Popcorn Unit Show & Sell Order Form
Show & Sell - Recommended Order Work Sheet 2011 Download working copy (xls) - ( * Depending on the configuration of your browser, it may be most effective to right click on the form and choose "save target as", then save it to your hard drive)
 Closing the Sale

Alternative Sales Forms you may print (Not available in hard copy) 

Popcorn Military Take Order Form (pdf)
Popcorn Spanish Take Order Form (pdf)
Popcorn Mini Take Order Form (pdf)

If you have customers who you are not near enough to be able to deliver to personally, send them to: www.orderpopcorn.com This website is available during the entire sale This is an opportunity for those out of reach of our regular sale (or those who want additional product after the sale) to order popcorn and have it shipped directly to them from Trail’s End (shipping charges will apply).  Orders are credited to your unit through individual Scout’s codes issued through the Trail’s End system that the Scouts share with their customers.  The customer enters that code when ordering on www.orderpopcorn.com to ensure your unit and that youth receives credit.  You receive the same 30% sale commission, and all orders will count toward your unit sale totals and toward Scout Rewards totals for youth.  You do not need to order or collect for this product, since it shipped directly to customers and they have paid for it through the online system.

We will send a check or notify you of deposits into your unit account when Trail’s End issues the profits to us (the orders you submit for pickup will not include www.orderpopcorn.com orders, as they are ordered, paid for, and delivered through the www.orderpopcorn.com website).  Youth can send e-mail invitations to out-of-town family & friends), using the key numbers assigned to them by the website and encourage them to use the built in e-mail message function by entering out-of-town e-mail addresses for friends & family, who will be invited to visit www.orderpopcorn.com .   You will also have the ability to monitor (through reporting protocols Trail’s End is developing to inform units) individual youth orders (to use for prize $ credit) and total unit $ sold.

Contacts:

Mail to: Popcorn Sale, LaSalle Council, BSA, 1340 South Bend Ave., South Bend, IN 46617
or fax to (574) 289-0336.

gwilkeson@lasallecouncilbsa.org
dsykes@lasallecouncilbsa.org